 AgComm
Does:
- Consult with you on your print project's audience and purpose.
- Help you find the freelance assistance you need if you can't
provide the text or the necessary illustrations, graphs, or
charts for your print project.
- Edit the text of educational publications and promotional
items written by clients from Purdue Extension and the Purdue
College of Agriculture.
- Design and lay out print projects, ranging from Extension
publications to research reports to brochures to promotional
items like table tents and postcards.
- Design templates you can use for your newsletters, flyers,
etc.
General Guidelines
 For
extensive, team-driven projects:
- Consult AgComm before you start.
- Agree on conventions before your team starts writing.
- Choose a project coordinator who will ensure consistency
and liaise with your AgComm editor and designer.
- Ask some colleagues to review what you have written.
- If a student has written text, note on the text that you
have reviewed and approved it before sending it to AgComm.
- Secure permission to use text and images from published sources
(including CDs and the Web).
Guidelines for Text
- Provide complete, continuous draft of text.
- First provide double-spaced hard copy for editing.
- Make suggested changes, and address your editor's concerns.
- Provide edited text as a file, preferably in MS Word and
definitely not in MS Publisher.
- Provide text in minimally formatted, manuscript form. Do
not lay out the text.
- Separate paragraphs with blank lines, and do not indent.
- Do not use all caps or put double spaces between sentences.
- Questions? Ask your AgComm
editor.
 Guidelines
for Tables
- Submit tables as MS Word table files. The tables do not need
to be separated from the rest of the manuscript.
- Text files with table columns separated by single tabs with
no extra spaces or extra hard returns are also accepted.
- Provide hard copy of tables.
- Do not provide tables as graphics or Excel files.
Guidelines for Graphics
and Photos
- Provide all graphics and photos.
- Provide all graphics and photos at once, not
piecemeal over the course of the project.
- Provide graphics and photos on a CD or Zip disk
(not 3.5" floppy disk or e-mail).
- Provide original copies of any manipulated images.
- Provide hard copy of graphics and photos.
- Make sure graphics and photos are at 300 dpi
resolution.
- Take digital photos at the highest quality setting
your camera allows.
- Convert all Excel files to Word files (Printing Services
can do the conversion for a fee).
- Do not embed graphics or photos in the text file.
- Provide
as many high-quality graphics and photos
as possible so that the designer can choose the
best for your project.
- Questions? Ask your AgComm
editor or designer.
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