All AgComm publishing projects begin with a completed ACS Form 1 (“Approval for Agricultural Communication Production”). This page explains the parts of the Form 1 and Form 1A (“Distribution Options for Educational Media”).
The form was updated in early 2007.
Part I (the top gray box)
No.
If this is a new publication, leave this line blank. AgComm assigns numbers to all Purdue Extension publications.
Title
Write your project’s tentative title here. You may change the publication’s title before it is produced.
Author(s)/Client(s)
List all the author(s) here, including graduate students.
Dept.
List the department(s) of the author(s) initiating this project.
Peer Reviewed by: (2 required)
Every numbered Purdue Extension publication requires at least two peer reviewers. Their names should be listed here.
See Peer Review Policy for Extension Materials
Date Initiated
Indicate the date you filled out the Form 1.
Date Needed
Indicate the date you want the finished product available. Remember, this should be a realistic date and agreed upon in consultation with an AgComm staff member. Please do not use ASAP.
See How Production Schedules are Determined
Quantity
Indicate the number of copies you want printed or reproduced. This number should be a result of consultation and input from AgComm.
For Web-only publications, leave this space blank.
Funds Available for Project
Indicate the amount of money the author and originating department have committed to this project. AgComm will keep costs at or below this figure, unless the client renegotiates the amount.
New___ Revise___ Rerun___
Pick one to indicate the status of this project:
New —Check here if this is a new publication.
Revise — Check here if this is a revision of a previously published document (even if it has been significantly altered from its last publication).
Rerun — Check here if you are requesting additional copies of a previously published document that requires no changes.
Type: Ext.___ Bulletin___ CES___ Paper___ Web___ CD___ Other___
Pick all that apply (for example, you may have an Extension CD):
Ext. —Check here for numbered, peer-reviewed Purdue Extension publications.
Bulletin — Check here for Purdue Extension
bulletins.
CES or Paper — Check
here for CES Papers.
Web — Check here if you want a Web-only
publication.
CD — Check here if you want a CD.
Disposition of Old Stock: (Check one) Leave in Inventory___
Discard___ Return to Author/Dept.___
If your project is a revision, there may be old versions of the publication in stock at the Media Distribution Center. This section tells the MDC staff what to do with it.
Pick one:
Leave in Inventory —Check here if you want the old inventory to remain available for sale to the public.
Discard —Check here if you want all copies of the old version of the publication destroyed.
Return to Author/Dept. —Check here if you want all remaining versions of the old publication returned to the author.
Distribution (quantity): STAND. DISTR.*___ MIN. DISTR.**___
OPTIONS***___ Other___
If your project is going to be reproduced, you can distribute your publication to various locations through the Media Distribution Center. For Web-only publications, leave this section blank.
Pick one:
STAND. DISTR.* — Check here if you want “Standard Distribution.” Standard Distribution authorizes the Media Distribution Center to distribute 101 free copies of your publication (one to each Indiana county, plus copies to the state libraries indicated in the “Minimum Distribution” section on the ACS Form 1A).
MIN. DISTR.** — Check here if you want “Minimum Distribution.” If you select this option, you also need to complete an ACS Form 1A, and indicate which libraries you wish to receive free copies of your publication.
OPTIONS*** — Check here if you want others to receive copies of your publication or if you want them to know that it’s available. If you select this option, you also need to complete an ACS Form 1A. On that form, enter the number of copies you wish to send to each recipient in the “RECEIVE” column. Check the “ANNOUNCE ONLY” to notify these people that your publication finished. Please add up the total number of copies you want delivered where indicated on the Form 1A.
OTHER — Check here for other distribution. Consult your editor for details.
Approved by: Dept. Head/Dept. Coordinator (signature):
The authors’ department head(s) or designee (such as the Purdue Extension coordinator) must sign and date here, indicating that the project is approved for production.
Part II (the middle gray box)
Program Leader
The author’s Extension program leader must sign and date here if this project is for an Extension-funded item. In 4-H and CFS, the Program Leader will also be the Department Head and/or Assistant Dean in those areas. Those two individuals will have signed in Part 1 above and aren’t required to repeat that approval here. The program leader’s signature indicates his or her approval of the publication’s content and purpose.
Part III (the bottom gray box)
This space is for AgComm use only. It’s where we document production cost estimates from printers and other information.
Part IV (the bottom section)
Retail Price
If this item will be sold, indicate the retail price here. That price should be determined in consultation with an AgComm staff member.
For more on pricing, see Charging Clients and Pricing Materials
Approval for Ag. Comm. Production
Indicate here the account number(s) to be used for printing and related costs.
If more than one department’s funds are to be used, please include each account number and the percentage of costs to come out of each account.
If your project is a standard Web-only publication, account numbers are not required.
Remember: AgComm can only use Purdue University accounts.
Fund for Income
Indicate here the account number(s) where proceeds from the sale of educational materials should be deposited (if different from the production account).
If more than one department’s funds are to receive income, please include each account number and the percentage of income that should be distributed to each account.
If your project is a standard Web-only publication, account numbers are not required.
Department Comptroller Authorization
The department comptroller must sign and date where indicated before AgComm can begin the production process. This authorizes AgComm to use funds from the accounts listed to cover production and delivery costs.
If your project is a standard Web-only publication, this signature is not required. |
