 General
Guidelines:
- Be aware that CD projects can be expensive in terms of labor,
resources, and time.
- For extensive, team-driven projects:
- Consult AgComm before you start.
- Agree on conventions before your team starts writing.
- Choose a project coordinator who will ensure consistency
and liaise with your AgComm editor and designer.
- Decide how simple or complex and interactive you intend
your CD to be.
- Provide a flow chart of your proposed CD and a list of features,
especially navigation enhancements, you want.
- Ask some colleagues to review what you have written.
- If a student has written text, note on the text that you
have reviewed and approved it before sending it to AgComm.
- Secure permission to use text and images from published
sources (including CDs and the Web).
- Be prepared to fill out a form detailing who owns the material.
Commercial duplicators are becoming increasingly strict about
intellectual property rights.
 Guidelines
for Text
- Be aware that text for a CD should be shorter than text for
a paper publication. Make shorter paragraphs, and use stacked
lists when possible.
- If your CD will contain new text, first provide a complete,
continuous draft in double-spaced hard copy for editing.
- Make suggested changes, and address your editor's concerns.
- Provide edited text as a file, preferably in MS Word and
definitely not in MS Publisher.
- Provide text in minimally formatted, manuscript form. Do
not lay out the text.
- Separate paragraphs with blank lines, and do not indent.
- Do not use all caps or put double spaces between sentences.
- If your CD will contain previously published material, make
sure it has been edited and is up to date.
- If your CD will contain previously published material, see "Guidelines
for PDF and HTML Files."
- Questions? Ask your AgComm
editor or designer.
Guidelines for Tables
- Submit tables as MS Word table files. The tables do not need
to be separated from the rest of the manuscript.
- Text files with table columns separated by single tabs with
no extra spaces or extra hard returns are also accepted.
- Provide hard copy of tables.
- Do not provide tables as graphics or Excel files.
 Guidelines
for Graphics, Photos, Video, and Audio
- Provide all graphics, photos, and video/audio clips at once,
not piecemeal over the course of the project.
- Provide all graphic files on a CD or Zip disk (not 3.5" floppy
disk or e-mail).
- If your CD will include documents you want users to download
and print, provide graphics and photos at 300 dpi for those
documents.
- Provide original copies of any manipulated images.
- Provide hard copy of graphics and photos.
- Take digital photos at the highest quality setting your camera
allows.
- Do not embed graphics and photos in the text.
- Provide as many high-quality graphics, photos, and video
and audio clips as possible so that the designer can choose
the best for the project.
- Questions? Ask your AgComm
editor or designer.
Guidelines for PDF
and HTML Files
- Use the most recent version of Acrobat when creating PDF
files.
- Embed fonts in PDF files when creating them.
- Turn off all security information in Acrobat.
- Complete all Document Properties fields in Acrobat.
- If
you provide HTML files, also provide the graphics as separate
files. Make sure the graphics are the highest possible quality.
- Questions? Ask your AgComm
editor or designer
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